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Open Positions: 

Executive Director

Apply at Indeed: SOS Executive Director

JOB TITLE: EXECUTIVE DIRECTOR

REPORTS TO: BOARD OF DIRECTORS

DEPARTMENT: ADMINISTRATION

CLASSIFICATION: EXEMPT

STATUS: FULL-TIME                       

 

JOB SUMMARY:

The Executive Director is the key leader of SOS, responsible for leading, guiding, developing, and motivating SOS team members, and overseeing the finance and administration, programs, and strategic plan of the organization. Other primary responsibilities include fundraising, community outreach, and ensuring the vision of the organization is carried out.

 

This position reports to the SOS Board of Directors.

 

The roles, responsibilities, job functions, knowledge, skills, and abilities set forth herein may be revised from time-to-time to comply with federal and state laws, departmental needs and the changing requirements for this position. 

 

ESSENTIAL JOB FUNCTIONS

 

BOARD RESPONSIBILITIES

  • Provide leadership and management to ensure that the mission and core values of SOS are put into practice.

  • Provide guidance and information to enable the board to annually review and/or revise agency policies.

  • In concert with the Board Chair, ensure that the Board is effectively organized with an established system of board development.

  • Provide oversight on the strategic plan.

  • Advise the Board of staff appointments and terminations.

  • Board Meetings: Present monthly to board and provide supporting documentation prior to each meeting.

  • Ensure safekeeping of official documents and record.

  • Provide orientation for new Board members.

  • Be available to the Board and committees as a resource.

 

LEADERSHIP & STAFFING RESPONSIBILITIES

  • Build an effective team of leaders by providing guidance, training, and coaching to all members of the management team.

  • Maintain a climate that attracts, retains, motivates, and inspires top quality people – both professional and volunteer.

  • Promote inclusivity, diversity, positive employee relations, trust, and a work environment that encourages collaboration, open communication, and safety.

  • Lead, guide, direct, all employees as needed.

  • Ensure all employees are evaluated as per policy.

  • Ensure all state and federal employment laws are adhered to and appropriate staff policies and practices are created and adhered to.

  • Provide oversight to ensure staff comply with grant goals and objectives.

 

FINANCIAL RESPONSIBILITIES

  • Provide and ensure fiduciary oversight of all  grants, funds, and financial accounts.

  • Identify and secure  funds  from community, state and national sources.

  • Oversee the Development of an annual budget with the CFO and Finance Committee for the Board approval.

  • Direct the preparation and maintenance of reports necessary to facilitate the successful operation of SOS.

 

PUBLIC RELATIONS

  • Promote the vision, mission, goals, core values, diversity expectations and programs of SOS in the community through speeches, media outlets, community meetings and events, and distributed materials.

  • Forge and maintain trust with community, outside agencies, and business partners.

  • Initiate and maintain network with outside agencies to enhance communication, avoid duplication, and promote cooperation in delivery of services.

  • Actively participate in professional organizations to further professional development, share knowledge, and maintain contact which will promote the work of SOS.

  • Cultivate and steward donors and oversee SOS fundraisers.

 

QUALIFICATIONS

 

EDUCATION & EXPERIENCE:

Required: HS diploma and 5 years of relevant experience or bachelor’s degree. Must have a minimum of five years of leadership and supervisory experience with fiscal responsibilities. Demonstrated fundraising experience required.

INDUSTRY KNOWLEDGE: 

Knowledge of sexual and domestic violence and child abuse and neglect issues. Experience in human relations. The ability to speak Spanish is beneficial but not required.

 

REQUIRED COMPETENCIES & SKILLS

 

  • Communication: Excellent oral and written communication, and active listening skills. Proven ability to speak in public.

  • Composure: Is calm under pressure. Does not become defensive or irritated when times are tough. Can handle stress effectively. Is a settling influence in a crisis.

  • Decision-Making: Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgment.

  • Hiring & Staffing: Ability to supervise employees by recruiting and selecting staff, then in planning, assigning, and evaluating the work of the program staff. Direct supervision of Program Directors and administrative staff.

  • Integrity & Ethics: Demonstrate personal and professional integrity. Ability to maintain confidentiality along with representing the agency in a positive and professional manner. Adheres to an appropriate set of core values and beliefs during both good and bad times.

  • Managing Diversity: Able to work with a diverse group of people in a non-judgmental and empathetic manner.  Supports equal and fair treatment and opportunity for all.

  • Managerial Courage: Provides current, direct, complete, and actionable positive and corrective feedback to others. Faces up to people problems quickly and directly.

  • Motivating Others:  Creates a climate in which people want to do their best. Can motivate many kinds of team members. Empowers others and invites input from all team members.

  • Office Technology: Proficient level use of Microsoft programs such as Word, Excel, and Outlook. Adaptable to learning new software and technology as needed.

  • Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions. Can see hidden problems. Looks beyond the obvious and doesn’t stop at the first answers.

  • Public Relations: An ability to network with community professionals and represent the agency in a positive and professional manner.

  • Other: Mathematical, analytical, planning, organizational, and time management.

 

WORKING CONDITIONS

Subject to work after hours on occasions with hours flexed during the same pay period, if possible.

 

PHYSICAL REQUIREMENTS

Ability to lift up to 15 pounds occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. May be assigned to multilevel building. Requirements of moving about the office. Sit about 90% of the time.

 

Must possess a valid Kansas Driver’s License and auto insurance if driving the company vehicle.

SOS is an Equal Opportunity Employer

Executive Director
CFO

Chief Financial Officer

JOB TITLE: CHIEF FINANCIAL OFFICER

REPORTS TO: EXECUTIVE DIRECTOR

DEPARTMENT: ADMINISTRATION

DIVISION: CLERICAL 

CLASSIFICATION: EXEMPT

STATUS: FULL TIME

 

JOB SUMMARY:

This is a full-time exempt position.  To manage and maintain financial records of the agency including payroll, accounts receivable, budget, grant, and other accounting records.

 

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position. 

 

ESSENTIAL JOB FUNCTIONS:

 

MAINTAIN COMPLIANCE

  • Create and submit a budget for each grant application.

  • Update and submit an agency budget which incorporates each grant budget.

  • Oversee each grant during its lifespan and revise the budget when any situational changes occur.

  • Communicate with staff when action is needed to meet financial grant spending goals.

  •  Provide financial grant reports to funders, maintaining the balance for grants receivable.

  • Develop and prepare various ad hoc financial statements for the Board as requested.

  • Provide quarterly statements to CAC, CVEC and CASA program director.

  • Provide information for external and internal audits/oversee completion of 990 Form and Kansas State annual report.

 

FINANCIAL GOALS

  • Develop and maintain comprehensive reports on the short- and long-range financial position of the organization.

  • Develop an annual budget with the Executive Director for Board approval. Additionally, submit for approval a midyear budget revision to allow for fiscal changes.

  • Oversee agency investments.

 

ACCOUNTS PAYABLE & RECEIVABLE 

  • Oversee payroll, payroll reports, payroll taxes (state and federal – monthly, quarterly and yearly reports) which the Fiscal Support Manager prepares.

  • Manage accounts receivable, accounts payable and overall SOS cash flow.

  • Prepare monthly Cash Flow for Board approval.

 

OTHER

  • Assist employees and the public in a professional manner.

  • Maintain a positive work atmosphere by acting and communicating in a manner so the employee gets along with the public, coworkers, and management.

  • Being pleasant, respectful, and civil with others on the job and displaying a good-natured, cooperative attitude.

  • Maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

  • Obligation to be reliable, responsible, dependable, and fulfill duties.

  • Must show up for work on a regular and predictable basis as scheduled.

INTERMITTENT DUTIES:

  • Attend Finance Committee meetings.

  • Attend All Staff meetings.

  • Assist in developing and maintaining finance policies.

  • Other duties as assigned by the SOS Executive Director, including complying with grant goals and objectives, but not limited to, informing crime victims of their statutory rights and assisting crime victims in seeking available compensation.

 

QUALIFICATIONS

Must possess a valid Kansas Driver’s License and auto insurance.

EXPERIENCE: 

Five years of accounting experience preferred. The Chief Financial Manager is expected to perform in a satisfactory manner after twelve months on the job.

EDUCATION:

Bachelor’s degree in business accounting, or other related field required; experience with grant financial procedures desirable.

KNOWLEDGE:

Must have the ability to receive, interpret and follow verbal and written instructions.  Required to read, write, and speak English fluently.

SKILLS:

Proficient level use of Microsoft programs such as Word, Excel, and Outlook, proficient level use of accounting software such as QuickBooks, copier, and fax machine; excellent mathematical skills, written and oral communication, people, organization, and time management skills; an ability to maintain confidentiality along with representing the agency in a positive and professional manner. 

Problem Solving: Frequent problem solving occurs in this position. It requires the ability to evaluate alternatives to resolve disputes.

 

Decision-Making:

Frequent situations occur that are outside established policies and procedures and require astute judgment.

Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.

Inductive Reasoning:  

The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Supervisory:

None. 

Interpersonal:

Frequent contact with other departments, SOS employees, government agencies, and the public.  Ability to work with a diverse group of people to be as inclusive as possible and as indicated in the SOS Employee Handbook.

Financial/Budgetary:

Involves considerable fund transactions and assists with the preparation and monitoring of the department budget.

Working Conditions:

Subject to work voluntary overtime and subject to voluntary call-in.

 

PHYSICAL REQUIEMENTS:

Ability to lift up to 15 pounds occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. May be assigned to multilevel building with some floors accessible by stairs only. Requirements of moving about the office. Sit approximately 90% of the time.  Frequently express ideas by spoken words. Frequently operate equipment requiring moderate ability.

 

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FSLA).

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

SOS is an Equal Opportunity Employer

GET IN TOUCH

We'd love to hear from you

24/7 Helpline

800-825-1295

or 620-342-1870

TEXT SOSKS to 847411

Admin Office

620-343-8799

CASA

620-343-2744

CAC

620-343-8742

CVEC

620-342-0076

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